My Weekly 'To Do' Folder is another part of this station that I couldn't live without, so today I will unpack how I have set it up, and how it helps me to stay on track with my weekly jobs.
Earlier this year, I showed you a page that I created for my planner that helped me to prioritise and list all of the jobs I wanted to achieve in a week. You can see that page here.
After a few weeks of being on maternity leave at home and not really needing to use my old planner other than for these lists, I decided that I would create a new template to suit a clipboard folder instead. This would be more portable and look more streamlined on the buffet that serves as my Command Central Station too. So, I put my planner away, as I just wasn't using it anymore, for another time when I feel like I need it, and had some crafty fun decoupaging this originally plain clipboard.
(It almost seems to pretty to cover with a sheet of paper!)
On the new template I wanted to incorporate all of the things that were working on my previous weekly planners, plus add in some new things. This is what I came up with:
Every Friday, I sit down with the planner page from the week just passed and a new blank one. I then reflect on the week and see how I have gone with my 3 goals (the original post about my weekly planner discusses choosing and breaking down my goals in more depth - read about it here).
If I don't achieve my goals, I ask myself 'Why not?', and aim to overcome those obstacles in the next week. Sometimes I didn't achieve them because I was too busy focussing on another big goal, sometimes it is because I didn't break the project down into small enough pieces and I became too overwhelmed to even start, or other times it is because I let my perfectionism stand in the way and I just put it off because I thought I wouldn't have done it 'perfectly' enough. I think it is really important to identify what is blocking you from achieving your goals, so that you can make a plan to work through it in the future and feel success!
I then look at each of my Jobs lists for my current goals on the new planner sheet, plus I have general To Do lists listed here too. You can see that all of my jobs are broken into categories - I find this helps to keep things in manageable 'chunks'.
If there were any jobs that I didn't complete from the current week, I write them on the new sheet. Then I have a think about what else I would like to achieve in that goals/general area in the week ahead and write it down. I only ever choose 3/4 things per area - this makes it achievable. If I do more than what is listed, then that is great! Otherwise sticking to my list is still an achievement in itself.
Then I look down to the weekly overview.
I check my calendar, and add in any appointments that I have onto the relevant day in the 'Plans' column. Then I write down any jobs that I need to specifically do on a set day in the 'To Do' column. I usually write myself paperwork jobs to do on Wednesdays, as this is my Desk Day. And I usually write myself errands to be done on Thursdays, as this is my Errand Day. I record my blog post plans in the next column, obviously called 'Blog'. I aim for 3 blogs per week (Monday/Wednesday/Friday), but if I have extras I slot them in too.
Next are two columns I added in to help me stay a bit healthier. The Water column is to tally how many glasses of water I drink a day. And the Exercise column is to tick whether or not I have exercised that day. Neither of these columns have been hugely used, but having the visual there reminds me of what I should be doing ;)
Finally, I have my Weekly Household Chores in the last column. Using the jobs I have set up on my Home Routines App, I work through these chores each week. Having them on this planner sheet reminds me that I need to do them, and then I just tick them off once done.
This one sheet really does list everything that I need to do in a week, without it being one huge overwhelming list of jobs! I love that everything is broken into categories, and jobs are listed as individual tasks, not just the name of a big project that I wouldn't have a hope in completing in one week alone.
If you are following along with my Finishing Off Friday posts, you will have seen how much I do manage to achieve in a week, and I do believe this planner page really helps to keep me on track each week. As with any organisation system, things constantly change and evolve as your life changes, so I am sure that I will be updating this system in the future - especially once the baby arrives and I have less time for project work.
So, even if the planner page does change in the future, this is what works for me now and I am thrilled with all I have achieved in the first four months of this year! Everyone needs to find a balanced system that works for their own situation, as everyone's lives are unique. I hope that by sharing how I break up my week, this helps you to work out how to break up yours into manageable pieces too :)
Read about My Command Central Station here.
Read about how I organise the file folders in my Command Central Station here.